March 24th Closed Club post event discussion

[fc-racer]

Hello all,

As was mentioned in the driver's meeting, we are a community of friends and among friends, we are always open to new ways of doing things better. We may not be able to accomodate all suggestions (due to insurance or sanctioning body requirements), but we will do our best to implement as many changes as possible as quickly as possible.

Please tell us both, the positive aspects of today's event and also the not so positive aspects of today's event, from your perspective.

We will take your suggestions, prioritize them and then put together a plan to implement them as quickly as possible. Some changes may even come into effect at the next closed club on March 31st.

Thank you to all for coming out today, it was a great turnout, a near perfect event in my eyes. Most importantly, all the drivers conducted themselves as professionals, just like the VCMC way.

Farzaan
President,
VCMC Motorsport Club

[ March 26, 2002: Message edited by: fc-racer ]

[ March 27, 2002: Message edited by: fc-racer ]</p>

[Yarko]

First of all i thought the event ran very well so congratualtions to all you organizers! also a BIG thanks to all my tech volunteers who did a fantastic job today. One suggestion that popped into my head while teching was that perhaps we could print out some of the run cards prior to the event for those competitors who -for example- confirm their attendance via email or posting on the forum thereby eliminating a great deal of the morning shuffle.

[Prostrho]

Great event! I like how the new computerized system can have the results posted in such a short time. But it also causes extra wait in the morning.

Otherwise, nicely organised. And damn movie set, get the haill out of our lot!!! :P hehe

[Iron Chef]

first off i would like to thank all the senior members for creating such a good event.

for the most part the event ran smoothly but the only thing i didn't like was the fact that doing work detail for stock class i was standing out there for 1 1/2 hours while ss and sp/mod was for 45 min.even work duties would be good.

other then that it was perfect.

[Audi200tq]

Thanks to Alex and all the organizers for a terrific event. Everybody had fun. I really liked today's course with some faster sections.

Having the times posted immediately after the run-group is fantastic.

Check in seemed to take some time. Perhaps a bigger table with 2 or 3 registration people instead of one? Not sure if that would work with the new computer system, but I'll volunteer to help out if required.

It seems that the Stock divisions usually run first. I think it's an advantage to work before running in order to help learn the course. Maybe we could rotate the order between events.

I'm looking forward to next week!

[sandy lam]

Very Nice event, fun course! Even though I had all slow time, I had fun!!

[bcrx7]

I think everythink went as it was planned today. However it would be better, as it was mentioned above, that for some of the guys who have post on the forum that they are attending the event for sure, you guys have registration papers ready so they don't have to wait for to put all their data in computer. Just show Driver's License and give $25, get the papers and go up to the tech.

[N2O4U]

Awesome event...... totally FLEW by in terms of wait...


Definitely need either more loaner helmets, or, space out those who need helmets and do not need helmets better in grid!

[padraf]

<blockquote>quote:</font><hr>Originally posted by N2O4U:


Definitely need either more loaner helmets, or, space out those who need helmets and do not need helmets better in grid!<hr></blockquote>

Yeha definitly.. It shouldn't be an issue for me anymore.. cuz I'll probably be getting a helmet soon.. but at several points I had to be running to cars coming off the track to get helmets and running back to a spot in the grid so that I would keep everyone waiting..

I'm sure a lot of people have friends who drive motorcycles and can either lend them their helmet or have a spare kicking around.. People should Try to borrow one from them..( If I had a friend with one.. I would)

Just my two pennies

[ March 24, 2002: Message edited by: padraf ]</p>

[Dragonboy]

I had fun today! Great event and excellent weather! Although, I was disappointed at the fact that somebody stole my tech sticker while I was waiting in line to register.

Also, During my break I saw a biker in a harley scoping out the each drivers' equipment left behind near the fence. So make sure you keep your stuff away from the fence if you set up a pit stop next to it.

Either than that, can't wait till next weekend!

[Radio Flyer]

I helped Yarko with the tech inspections and have a couple of suggestions to make things quicker for the competitors and easier for the tech inspectors. Consider these suggestions:

- Go register first then bring your car to the grid for inspection.
- Prepare your car before arriving at the inspection area. That means its ready to race and all the stuff is removed. Don't forget your floor mats.
- When you get to the inspection area shut off your engine, open the hood and the trunk/rear hatch.
- Have your helmet ready for inspection.
- Stay with your car.

It sure was great to see old friends and competitors again.

[B2L2]

<blockquote>quote:</font><hr>Originally posted by Dragonboy:
I had fun today! Great event and excellent weather! Although, I was disappointed at the fact that somebody stole my tech sticker while I was waiting in line to register.

Also, During my break I saw a biker in a harley scoping out the each drivers' equipment left behind near the fence. So make sure you keep your stuff away from the fence if you set up a pit stop next to it.

Either than that, can't wait till next weekend!<hr></blockquote>

How could someone steal your tech sticker? That's pretty serious. But if you haven't registrated yet, how could your car be teched already.

Next time, if people see any stranger or strange action, I suggest we go ahead and check out the details with him. Like Farzaan said, we are a group of friends and we don't want to see anything bad happens in our club days.

Overall, our first event ran very good and smooth. I was disappointed that there were not enough course workers in one of the afternoon run group, but I was impressed that one volunteer to help the grid was a spectator.

[PDM]

Just a few notes.

1. When entering the site....the person at the gate should instruct where registration is, and where tech is....otherwise you "stall" trying to figure out what the "order" is for that particular day. (Hey...I've been doing this for close to 20 years...and every time we seem to change things from club to club..and event to event)

2. yes, the work numbers were not equal. There must be some kind of easier way to count off total entries with the new computer system, and just split everyone off into order. I have not liked the typical Stock, Super Stock, Street Prepared, Mod order, as this unfairly puts the Mod drivers at the expense of working for the stock drivers, which is usually the largest group.

It seems at every event, we kind of informally count off heads....which works to a certain extent...but there is not cut and dry line saying who runs what. If friends want to...they seem to run when they feel like, and the run groups become lop sided.

3. Workers who DON'T work. Getting better, but there still has to be a designated person (whether a competitor or hired person, or volunteer) that is in charge of workers, and has a clipboard, with list of entries, and ticks off every single person and if they work the required amount. I know this is only a club event, however, if VCMC shows the initiative and shows organization, we won't get these 5-10 minute lapses between run groups of looking for workers. I'm not saying we have to be super anal about it....but I found the smoothest moving events were ones where competitors are assigned work assignments.

4. Loaner helmets. We should as a club pick up more. (painting them a very distinctive colour...like fluorescent green or something, so that we KNOW where they are and who's head they are on.

5. Club booth ? This is just a wild idea...but we mention about our club to non competing specatators...but is there some way of having an area AWAY from the timing and scoring vehicle that we have a person signing up new club members along with a photocopied handout for those just curious ?(they can head to our site, and see what solo and the club is about.)

Possibly pick up a small easy-up tent, and put this person combined with the work signup person ? This tent could also be for finished run cards, etc.... to keep the clutter away from the timing and scoring booth. (hey...if we get super trick one day, have a computer linked to the main ones...that can show the times right away etc.

6. What about a visible, timing display like BCMA's. Is this possible ?feasable ? desired ?

don

[Cary Lam]

<blockquote>quote:</font><hr>6. What about a visible, timing display like BCMA's. Is this possible ?feasable ? desired ? <hr></blockquote>

Anything bigger than that? That one is hard to see.

[Jeff Y]

At one of the BCMA (I think) events last year, they assigned run groups at registration time.

i.e. first 5 drivers go to group 1, next five go to group 2, next 5 got to group 3, next five go to group 1 again, and so on...

It would still allow small groups of people to stick together in a single group if they register together.

-Jeff